Avoid common pitfalls when applying to a Haken Gaisha.

For many workers in Japan, especially those in the factory and manufacturing sectors, Haken Gaisha (派遣会社) or temporary staffing agencies provide a pathway to stable employment. While these agencies can be a great resource, it’s important to Avoid common pitfalls when applying. This guide is tailored to help factory workers navigate the process of applying to a Haken Gaisha and avoid being deceived.

What is a Haken Gaisha?

A Haken Gaisha is a staffing agency that hires employees and dispatches them to work at different companies. As a factory worker, the agency will employ you and assign you to various manufacturing plants or factories. This arrangement can offer flexibility and a stepping stone to permanent employment.

Steps to Apply to a Haken Gaisha

1. Identify Reputable Agencies: Start by finding trustworthy Haken Gaisha that specialize in factory and manufacturing jobs. Some well-known agencies include:
   • Pasona Group
   • Tempstaff
   • ManpowerGroup Japan
2. Prepare Your Application: Ensure your resume is up-to-date, clearly listing your work experience, skills, and any certifications you might have. Even for factory work, showcasing your reliability, experience, and any specialized skills can make a big difference.
3. Apply Online or In-Person: Many Haken Gaisha have online application portals, but some also accept in-person applications. When applying, make sure all your details are accurate.
4. Attend Interviews: If your application is successful, you’ll be invited for an interview.
   This might include basic skill tests or physical assessments to ensure you can handle the job requirements.
5. Job Matching: The agency will match you with suitable job openings.
   Clearly state your preferences, including the type of factory work you’re interested in, your shift preferences, and any other considerations.

Tips to Avoid the pitfalls

1. Verify Legitimacy: Ensure the Haken Gaisha is registered with the Ministry of Health, Labour and Welfare. A legitimate agency will have the necessary registrations and certifications.
2. Avoid Upfront Fees: Genuine agencies do not ask for upfront fees. Be wary of any agency that requests payment to secure a job.
3. Read the Contract Carefully: Before signing any contract, read it thoroughly. It should detail your salary, job role, working hours, and benefits. If anything is unclear, ask for clarification.
4. Ask for References: Request to speak with current or former employees placed by the agency. Their experiences can provide valuable insights into the agency’s reliability and work conditions.
5. Stay Informed: Join online forums and social media groups for factory workers in Japan. These communities can offer support, share experiences, and alert you to potential scams.

Tips for Reviewing Your Contract

1. Salary and Payment Terms: Confirm your hourly wage or monthly salary, payment schedule, and overtime rates match the interview discussion.
2. Working Hours and Shifts: Verify your working hours, shift patterns, and overtime rights.
3. Job Description: Ensure it aligns with what you applied for, including specific duties.
4. Contract Duration: Note the contract length, renewal terms, and notice period for termination.
5. Benefits and Allowances: Check for details on health insurance, transportation, and other perks.
6. Leave Entitlements: Confirm paid leave, sick leave, and public holiday entitlements comply with Japanese labor laws.
7. Work Location: Verify the primary work location and any travel requirements or expenses.
8. Probation Period: Understand its duration and any differing terms during this time.
9. Dispute Resolution: Look for how disputes will be resolved and the process for raising grievances.
10. Language of the Contract: If you’re not fluent in Japanese, request a translation to understand all details.
11. Hiring Bonuses and Extensions: Review conditions for bonuses or contract extensions and ensure you meet the requirements.

What to Do if You Suspect Fraud

1. Stop Communication: Cease all communication with the agency immediately.
2. Report to Authorities: Report the agency to the local labor bureau or the Ministry of Health, Labour and Welfare.
3. Seek Legal Advice: Contact an attorney or a legal support organization specializing in labor issues for factory workers in Japan.
4. Warn Others: Share your experience in online forums and social media groups to warn others.

Conclusion

Applying to a Haken Gaisha for factory work in Japan can provide stability and opportunities for growth. However, it’s crucial to stay vigilant and informed to avoid scams. By following these steps, you can confidently navigate the application process and secure a legitimate job. Good luck with your job search!